Collect KYC data from every customer, without the email chase
KYCEasy is a KYC questionnaire and customer register for accountants, law firms, real estate agencies and other obliged entities. Build the form once, send it to everyone at the same time, and get back signed data and a finished document.
Every KYC file starts as an email thread, and ends in a folder nobody trusts
Obliged entities have to collect customer due diligence data, keep it current, and produce it on request. Most small firms do this with a Word questionnaire, a mailbox, and patience. It works until the supervisor asks for a sample, or until the fortieth customer sends back a photo of a printed page.
How KYCEasy works
Four steps, from the questionnaire you already use to a filed document nobody had to retype.
Build the form
Start from the business or the individual form and change it to your own procedure: company details, beneficial owners, source of funds, purpose of the relationship. Attach the documents your customer has to read and approve.
Send the request
Two routes. Send from your customer list and each contact gets their own link, or publish one public form URL and let the customer record create itself when the form comes back.
The customer fills it in and signs
A link, a form, a signature. No account, nothing to print, and the form is available in English, Estonian and Czech. They sign the declaration they are making before they can submit.
Review it and file the document
Every submission lands against its customer with a timestamped trail. From that data KYCEasy generates your document or fills the PDF you already use, so nobody retypes a field into a form or a spreadsheet.
Two ways to ask, one place the answers land
Use whichever suits the round you are running. A periodic review of customers you already have is a different job from onboarding someone who found you last week.
Send from your customer list
Add your customers, select the ones this round is for, and send. Each email carries its own URL tied to that one customer, so the answers come back attached to the right record without anyone matching them up afterwards.
- Individual or business so KYC and KYB customers sit in the same list
- One link per customer rather than one form everybody shares
- Batch send when the review date arrives for forty customers at once
Or publish one link and let the list build itself
Make the form public and put the URL wherever new customers reach you: an onboarding email, your engagement letter, your website. When someone fills it in, the customer record is created for you and the submission is already attached to it.
- The customer picks individual or business at the top of the form
- No data entry for you since the record comes from what they typed
- One URL to maintain instead of a form attached to every email
What you can do with KYCEasy
Collection and documentation, built for a firm that already knows its own AML procedure.
Forms that match your procedure
Build to your own AML procedure, in sections, with the questions your supervisor asks and the wording your customers recognise. Separate forms for business and individual customers.
Documents they have to read first
Attach the terms, the privacy notice or the policy a customer has to see, and require them to read and approve it before the form will submit.
A customer register, not a spreadsheet
Every submission is stored against the customer it belongs to, whether you added them yourself or the public form created the record when it came back.
Your PDFs, filled from the data
Generate a document from the submitted answers, or fill the editable PDF you already use. No retyping into a form or a spreadsheet, and no copy and paste errors.
A record of what happened when
Form loaded, form saved, form submitted, each with a timestamp. The trail you need when someone asks how and when a customer's data was collected.
Signature and declaration
The customer draws a signature, names the authorised declarant and their role, and confirms the information is true before the form will submit.
What happens to one request
The same round from both sides: what your customer opens, what they sign, and what you get back.
Your customer only sees a form
No account to create, no software to install, nothing to print. They open the link on a phone or a laptop, work through the sections, attach what you asked for, and submit. That is the whole experience on their side.
- English, Estonian or Czech chosen by the customer on the form itself
- Sections, not a wall so a long due diligence form stays answerable
- Saved as they go so a form started on Friday can be finished on Monday
They sign the declaration they are making
At the end of the form the customer draws a signature, names the person authorised to declare on the company's behalf and their role, and confirms the information is true, accurate and complete. The form will not submit until they do.
- Named declarant and role rather than an unattributed submission
- An explicit declaration the customer ticks, not buried in terms
You get the answers and the trail behind them
Open a submission and every field is there as structured data against the right customer, next to a record of when the form was loaded, saved and submitted. That is the answer to the supervisor asking how and when a customer's data was collected.
- Status per request so you can see what was sent and what came back
- Timestamped events for loaded, saved and submitted
- Structured, not a PDF to read so the document can be filled from it
Built for obliged entities, starting with the ones that still collect KYC by email
If your regulator expects you to know who your customers are and to prove it on request, this is the collection end of that obligation.
Dozens of small-business clients a year
Each one needs beneficial-owner and PEP declarations before work starts. Send the questionnaire with the engagement letter and have the file complete before the first invoice goes out.
Due diligence before every new matter
Often for one-off clients you will not meet twice. A personal form link sent from the first email replaces the intake questionnaire nobody fills in properly.
Buyers and sellers who appear once
They expect a fast transaction. Collect identity, source of funds and PEP status in the same afternoon the deal is agreed, with the document ready for the file.
A heavy KYC load on every new entity
Company formation and administration for non-resident founders. One form per director and shareholder, all tracked in one register per company.
KYB data an identity check will not return
Business customers have an ownership structure, a purpose for the account, and expected volumes. KYCEasy collects the declaration; your screening provider does the screening.
Long relationships with periodic reviews
The review date arrives and the same questions have to be asked again. Re-send the questionnaire to the customers due this quarter and record what changed.
Where KYCEasy starts and stops
KYCEasy is the collection and documentation layer of customer due diligence. It is designed to work alongside the screening tools and public registers you already use, not to replace them.
| KYCEasy does | KYCEasy does not |
|---|---|
| Collect KYC and KYB data through forms you design | Run sanctions, PEP or adverse-media screening |
| Send a personal link to each customer, or publish one public form URL | Verify identity documents or run liveness checks |
| Take a drawn signature and a named declaration from the person submitting | Monitor transactions |
| Store every submission against the customer it belongs to | Make the risk assessment or the onboarding decision for you |
| Generate a document, or fill the editable PDF you already use, from the data | Report to the FIU or any authority on your behalf |
| Record when the form was loaded, saved and submitted | Replace your own AML procedure or write one for you |
Getting started takes one call
KYCEasy is a young product and we would rather set it up with you than watch you guess at it.
A 20 minute call
You show us how you collect KYC today. We show you the same questionnaire running in KYCEasy.
We build your first form and document
Your existing questionnaire and your file layout, rebuilt in KYCEasy, so the output looks like the files you keep today.
You send it to a first batch
Real customers, real submissions. We watch the first round with you and adjust the questions, the wording and the document layout.
You decide
If it works, we agree terms and you keep going. If it does not, you have lost one call and gained a cleaner questionnaire.
Pricing depends on how many customers you collect KYC from, and we agree it on the call once you have seen your own questionnaire running.
Frequently asked questions
Bring the questionnaire you use today, and leave with it already running
One 20 minute call. We rebuild your current questionnaire in KYCEasy while you watch, and you leave with something you can send to a real customer.
No pitch deck, no obligation.